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Booth Reservation

Booth Reservation
1. Types and costs of exhibition area
(1) Raw Space: Only the raw space is provided to the exhibitors. The exhibitor needs to hire contractors to design and construct the stand.
Cost: RMB 15,800 / 9 sqm
 
(2)System Stand: Basic furniture package is provided, please refer to the graphic designs on page 12.
Cost: RMB 19,900 /1 Module (3m x 3m)
 
(3) System Stand Plus: Additional Signage, round table, chairs, customizable logo and extra lights will be equipped. 
Please refer to the graphic design on page 13.
Cost:RMB 23,590/1 Module(3m x 3m)
Only apply to 9 sqm stand
 
(4) Premium Package: Allows more personalized changes based on system stand. Gives your stand great visibility and highlight your brand image. We have 9 different Premium set up packages for clients to choose from, please refer to the graphic design of the packages from page 14 to 22.


Option                         Cost
Premium Package 1     RMB 47,590/ 2 modules (18 sqm)
Premium Package 2     RMB 47,590/ 2 modules (18 sqm)
Premium Package 3     RMB 47,590/ 2 modules (18 sqm)
Premium Package 4     RMB 47,590/ 2 modules (18 sqm)
Premium Package 5     RMB 47,590/ 2 modules (18 sqm)
Premium Package 6     RMB 47,590/ 2 modules (18 sqm)
Premium Package 7     RMB 47,590/ 2 modules (18 sqm)
Premium Package 8     RMB 69,590/ 3 modules (27 sqm)
Premium Package 9     RMB 92,090/ 4 modules (36 sqm)
Note: Each of the package can be adapted to different size(18sqm/27sqm/36sqm/45 sqm/54sqm) according to clients’request.
Wall panels digital painting: 4,000 RMB/18sqm
 
(5) Independent Publishers Mini Stand: Managed collective stand for small and independent publishers. Please refer to the graphic design on page 23.
Cost: RMB 5,500/ 1 Module
 
(6) Digital Stand: New stand setup for “Digital Zone”.
Please refer to the graphic design on page 24.
Cost: RMB 19,900/ 1 Module (9 sqm)
 
(7) Rights Center
· Personalized Table    RMB 3,800 / Table
The cost includes one personalized table, four chairs, one badge, one copy of the BIBF Directory and relevant materials.
· Private Office     RMB 5,300/ Office
The cost includes one room with three-side partition walls (2m x 2m x 1.2m), two badges, two copies of the BIBF Directory and relevant materials.
Notes: Rights Center is only open to writers, literary agencies and scouts.
 
(8)Additional Exhibitor Badge
· 4 badges will be provided for each 9 sqm module
· 1badge will be provided for Mini Stand
· Additional exhibitor badge is 160RMB/person
 
(9) Obligatory Fee-Marketing Fee
· RMB 650 for each exhibitor
· For exhibitors with stand less than 9 sqm and exhibitors at Rights Center, the discount marketing fee is RMB 325
· Fee includes your company entry in the exhibitor's catalogue, events information in the Exhibitor Events Booklet, free usage of seminar/event area, BIBF online rights platform, collective advertisement on traditional and social media.
 
2. Reservation and payment
(1) EXHIBITOR CONTRACT is required for all exhibit options.
(2) Upon receipt of the EXHIBITOR CONTRACT, BIBF Management Office will provide invoice. 
(3) Deadline for submitting EXHIBITOR CONTRACT and full payment in one remittance is May 31, 2020.
(4) An early bird discount of 5% will be granted if full payment for 2017BIBF is received before February 29, 2020.
(5) In case of cancellation, on any date or for any reason except natural disaster, etc., the signatory to the EXHIBITOR APPLICATION FORM will remain liable for reimbursement to the organizer, equal to the amount on the APPLICATIOIN FORM (Please see the REGULATIONS on the reverse side of the EXHIBITOR APPLICATION FORM)
(6) Terms of payment
◆ Corporate cheques payable to:
China National Publications Import & Export (Group) Corporation
803, 16 Gongti East Road, Chaoyang District, Beijing 100020, China.
Remark: 2020BIBF + Invoice Number
Contact person:
Mr. Ni Hongri  nihongri@bibf.net
Ms. Huang Huiling  huanghuiling@bibf.net
Ms. Sang Linzi  sanglinzi@bibf.net
Tel: 86 10 65866995 
 
◆ Bank Transfer to:
Bank Name: Bank of China Head office, Banking Department
Address: 1 Fu Xing Men Nei Ave, Xicheng Dist., Beijing 100818, China
SWIFT: BKCHCNBJ
ACCOUNT NO.: 778350032940
Payee: China National Publications Import & Export (Group) Corporation
Remark: 2020BIBF + Invoice Number

 
3. BIBF Management Office encourages and welcomes exhibitors to register, update data, reserve and apply services through our website www.bibf.net.

BOOTH SET-UP REGULATIONS
1. Exhibitors who reserve raw space and construct their own booths should note that the height limit is 4.5m. Booths may not impede passageways or other booths.
2. The official stand fitter, engaged by BIBF Management Office, will be responsible for setting up system booths with the necessary facilities.
3. The partition walls facing the hall entrance and the passage are designed to open. In case an exhibitor reserves two or more System booths, the partition walls between them will be removed.
4. Should exhibitors have special requirements for their system booth, please contact your BIBF account manager.
5. The pillars in the public area CANNOT be used (eg. For putting up posters or advertisements). The exhibitor will be liable to pay for using pillars in the public area during the fair. Please refer to Quotation of Location Advertisements in Part F. The pillars in the stands may be used free of charge, but the user must NOT damage the pillar.
6. BIBF Management Office will NOT refund the cost of booth set-up for exhibitors who wish to switch from a package booth to a raw space. Exhibitors who demand to make this change within two months of the opening of the fair will be charged for booth set-up plus a 30% surcharge.
7. Official Stand Fitter:
Beijing M.H.TALE Expo Co., Ltd.
Contact person: Nannan Zhang
Tel: +86 13601297197 Email: znn_mht@126.com
Official Recommended Stand Contractors:
Beijing Sinoplan International Exhibition Co., Ltd.
Contact Person: Xunqing Wu
Tel:+86 15611830774 Email: 532026981@qq.com
Pan-pacific Exhibition Contractors Ltd.
Contact Person: Yiming Chen
Tel:+86 13910728660 Email: 13910728660@126.com
Beijing Pico Exhibition Service Co., Ltd.
Contact Person: Candy Tang
Tel:+86 13811880342 Email: candy.tang@cn.pico.com
Beijing ruizhibang Exhibition Service Co., Ltd
Contact Person: Amy Fan
Tel:+86 13911351802 Email: fanxiaojia@126.com 

8. Contractors other than the above ones will not be allowed to move in until August 24, 2020.
9. Stand contractors should obtain the Construction Certificate distributed by official stand fitter M.H.TALE Expo Co., Ltd before July 27, 2020. Meanwhile, two documents, the certificates of inspection regarding the quality of fire preventing products and fire proof construction materials issued by related commissions, should be prepared and shown to official stand fitter. Stand contractors without these three certificates will not be allowed to move in.
10. The booth number(s) shall be marked on booths, regardless of whether they are System booths or special-fitted ones.